Privacy Policy

This website is operated by TokyoDev Inc (TokyoDev), a company incorporated and existing under the laws of Japan. When used herein, the terms “we”, “us” and “our” refer to TokyoDev.

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information.

Information Collection and Use

Website Visitors

We collect standard technical information that browsers and servers typically make available, such as IP address, browser type, language preference, referring site, pages viewed, and the date and time of requests. We use this to operate, secure, and improve the website and to understand usage trends. We may publish aggregated, non-identifying statistics about site usage.

We use the country your IP address indicates to prefill your country of residence on forms and to check the location you report on your profile.

We measure site usage with Plausible Analytics, which does not use cookies or identify individual visitors. This includes the searches you make and the filters you select on the site, which we use to improve it.

Newsletter Subscribers

If you subscribe to our newsletter, we collect your email address. We use it only to send you the newsletters you choose, such as job listings or survey announcements, and to manage your subscription. We record whether our emails are opened and which links in them are clicked, to measure how useful they are.

You can unsubscribe or change which newsletters you receive at any time using the link in our emails or by contacting us.

Job Applications

If you apply for a job through TokyoDev, we collect the information you submit on the form, typically your name, email address, message, resume, country of residence, and whether you are willing to relocate to Japan. We transmit your application unaltered to the company you choose, usually by email.

In limited cases, authorized TokyoDev personnel may access your application to:

  • confirm or troubleshoot an issue reported by a company
  • detect and prevent spam or automated submissions
  • enforce our agreements with companies, including hire reporting obligations
  • provide tailored feedback to you if you request it

Some companies take applications on their own site or applicant tracking system. Before sending you there, we ask for your name, email address, country of residence and, where relevant, whether you are willing to relocate to Japan. Sharing these details is optional, and you can skip straight to the company’s site. We use them to follow up with you about your application and to confirm whether you were hired through TokyoDev. We do not send these details to the company, but if we believe you may have been hired through TokyoDev, we may name you to the company when confirming the hire. We may append a tracking parameter to the company’s application link that indicates your application originated from TokyoDev. We do not share your personal information with those sites unless you submit it there. Their privacy policies apply to information you provide directly to them.

After you apply, we may email you to ask how your application is going, including whether the company responded, whether you were hired and when you will start. We do not share your individual answers with the company, but may share general trends with companies. You can unsubscribe from these emails at any time using the link in them.

If you ask us to remember your details, we email you a link to sign in. When signed in, you can see your past applications made through TokyoDev, including the message and resume you sent.

Profiles

You may choose to create a profile so that hiring companies can discover you. Creating a profile is entirely optional, and a profile is only included in our profile database once you choose to make it visible. You can hide your profile or delete it at any time. Hiding your profile immediately prevents authorized companies from viewing it. If you have not updated a visible profile in a year, we will email you a reminder, and hide it if you do not update it within a month of the reminder.

If your profile says you live in Japan but your IP address indicates another country, we may ask you to verify your Japanese phone number by SMS before your profile can be made visible. Your phone number is not shared with companies.

Access to the profile database is restricted. Only companies that TokyoDev has specifically authorized can search and view visible profiles. When your profile is visible, those authorized companies can see the following information:

  • your name
  • your desired job title
  • a summary you provide about yourself
  • your technical skills
  • your years of experience
  • your Japanese level
  • whether you are located in Japan or outside Japan
  • your residency status in Japan, if provided
  • whether you are willing to relocate to Japan, and your visa qualification, if provided
  • the resume you upload (we do not alter your resume in any way, so any information it contains—such as your email address, phone number, employment history, education, or other personal details—will be visible to authorized companies)

Authorized companies may contact you through TokyoDev about opportunities. We do not provide your email address to authorized companies outside of the information you choose to include in your visible profile or resume. If you include your email address or other contact information in your resume, it will be visible to authorized companies. Authorized TokyoDev personnel may also access profiles to operate, support, and secure this feature and to enforce our agreements with companies.

Questions and Inquiries

If you ask a question about a job, we collect your email address and question and use them to reply to you. If you inquire about hiring through TokyoDev, we collect the details you submit on the form, such as your name, company, email address and phone number, along with the site that referred you and the first page you visited, and use them to respond to your inquiry. Questions and inquiries are handled in our customer support system.

Cookies and similar technologies

We use cookies where necessary to provide the site, for example to keep you signed in, remember your language preference, and confirm your location. We also set a cookie for one day that records the site that referred you and the first page you visited, which we use to understand how hiring companies find us. We use Cloudflare Turnstile to protect some forms from spam and automated submissions. You can control cookies through your browser settings. Disabling cookies may affect site functionality.

We do not build profiles for advertising.

Retention and Deletion

Upon your request, we will remove your personally identifiable information from our active databases as soon as reasonably possible. Nonetheless, we will retain, in our files, information you may have requested us to remove if, in our discretion, retention of the information is necessary to resolve disputes or troubleshoot problems. Furthermore, your information is never completely removed from our databases due to technical and legal constraints (for example, we will not remove your information from our back up storage).

Information Sharing

We share personal information only as described below:

  • With the company you apply to. As described in Job Applications.
  • With companies authorized to access our profile database. As described in Profiles, and only when you have made your profile visible.
  • With service providers. Vendors that host our services, send emails and SMS messages, provide security, customer support, analytics or error monitoring, or support our operations may access information solely to perform services for us and must protect it appropriately.
  • For legal, safety, and security. We may disclose information if reasonably necessary to comply with laws, regulations, or legal processes; to protect any person’s safety; to detect, prevent, or address fraud, security, or technical issues; or to protect our rights or property.
  • Business transfers. If we undergo a merger, acquisition, or asset sale, information may be transferred subject to this Policy.

We do not sell your personal information.

Changes to this Policy

We may revise this Privacy Policy from time to time. If we make a change to this policy that, in our sole discretion, is material, a change notice will be published on the website with an updated effective date. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

Effective as of November 23rd, 2022.
Last updated on October 29th, 2026.

Contact information for inquiries

Please direct any inquiries regarding this Privacy Policy to:

TokyoDev Inc
Representative Director: Paul McMahon
paul@tokyodev.com.